Our Team.
To ensure a commercial-grade execution capable of handling high-density crowds and dynamic operational constraints, a highly structured Four-Director Governance Model was established. This framework allocated clear, non-overlapping Roles & Responsibilities (R&R) to maximize accountability and operational efficiency across multiple university networks.
Assistant Director & Logistics Lead
Matteo (NTU, BA Event Management)
Technical & Sound Director
Tai Chih
(NTU, MA Music Production)
Production & Assets Director:
Lukas Kim (Loughborough University, Sports Management)
Dancer Director
Dorothy (BA Businiss Nottingham Univeersity)
Outhers
LSU K-Pop Dance Society
Cloe(Loughborough university K-POP Society Head)
Health, Safety & Crowd Marshals (Volunteers) Kai Cho & Jenne Han (University of Nottingham, Masters of Pharmacy)
Strategic R&R: Designated Tier 1 first aid managers responsible for rapid medical intervention logs, dynamic heatstroke prevention, and monitoring hydration levels.
Minseok Bang (Loughborough University, Sports Science)
Strategic R&R: Zone boundary demarcation, pedestrian thoroughfare enforcement (maintaining the strict 4-metre-wide walkway), and using mechanical clickers to log live capacity caps under the 499-person legal limit.
Strategic Talent Acquisition
: The 3-Tier Recruitment Funnel
Automated Inbound Channel: Centralized Website Registration
Physical Outbound Channel:
On-Site & Campus Poster Deployment
High-Trust Direct Channel:
Personal Networking
OPERATIONS:
LEGAL & PRODUCTION
Navigating Public Space Compliance:
Executing a live, public-facing event in Nottingham City Centre required rigorous adherence to local government legislation. To ensure complete legal compliance and professional commercial standards, the management team successfully navigated the complex statutory procedures of the local authority.
The S171 Street Performance License
Temporary Event Notice (TENs) Lisence
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The Regulatory Challenge: Staging an outdoor, high-density cultural hybrid performance required securing an official S171 Street Performance License from the Nottingham City Council. This process involved auditing the public space, demonstrating non-disruption to local businesses, and ensuring pedestrian safety.
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The Multi-Stakeholder Approval Stream: Exercising high-level initiative, the management team autonomously coordinated a complex, three-way administrative channel:
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Nottingham City Council: Negotiating public space usage rights, risk mitigations, and compliance with local bylaws.
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Nottingham Framework Knitters Museum: Aligning the external performance footprint with institutional boundaries and stakeholder expectations.
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University Financial Directorate: Managing the administrative and financial clearance pipelines required for legal and licensing fee execution.
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Strategic Outcome: The successful acquisition of the S171 permit validated our organizational capability to meet rigid commercial and municipal compliance standards, shifting the project from a student exercise to a legally authenticated public event.
Approved Temporary Event Notice (TEN) under the Licensing Act 2003 from Nottingham City Council (Acknowledged on 02/02/2026). This screenshot from the official application hub provides empirical evidence of compliance with municipal licensing frameworks, demonstrating autonomous project management and strict adherence to commercial event operational standards.
Event Documentation & Production Blueprints
Nottingham Trent University’s Official Public Liability Insurance Certificate (£50,000,000 Limit)
This document was compiled and cross-referenced during the S171 City Council licensing application to ensure comprehensive risk underwriting and professional-grade institutional compliance for the outdoor live performance
Statutory Benchmarking via the Nottingham City Council Events Guidance (2025/26)
To elevate project commercial-grade public production, the management team utilised the official Nottingham City Council Events Guidance 2025/26.
Every operational decision, site layout map, and safety protocol was systematically cross-referenced with the specific statutory mandates detailed within this 105-page municipal guide.
< The Event Management Plan >
February 10th, 2026
<Site Plan>
<Risk Assessment>
Micro-Site Mapping (MLO7): A precise layout designated a 102 m² performance zone in St Peter's Square using removable floor markers and lightweight crowd control tape. Crucially, a minimum 4-metre-wide pedestrian thoroughfare was strictly maintained at all times to prevent any obstruction of the public highway or local storefront entries (such as Marks & Spencer).
The Purple Guide Compliance (MLO5, MLO8): Modeled directly on the UK industry standard The Purple Guide (The Event Safety Guide) and HSE national risk assessment criteria, a comprehensive Risk Assessment Matrix was embedded
<Cue sheet and Action plan>
To maintain absolute structural control during the exploratory Pre-show at the Framework Knitters Museum, a granular, minute-by-minute Operation Sheet was developed and executed. This timeline ensured that all moving parts—including technical setup, dancer welfare, and live documentation—were perfectly synchronized under high-pressure live conditions.
By distributing a centralized guideline document long before the event day, the management team successfully minimized operational friction, aligned multiple university sub-departments (NTU, University of Nottingham, Loughborough University), and ensured that each director possessed autonomous clarity over their designated R&R.